Office Secret Santa, organized with one link
Post one link in Teams or Slack. Colleagues add their own name, email and wishes, and you draw the names when everyone is in. You never have to collect an email address yourself.
- Free, up to 100 people per draw
- No account needed to join
- Everyone adds their own wishes
How the sign-up link works
Create the draw with a sign-up link
Give it a name, set the budget and choose “Everyone joins with a link”. You can take part yourself or only organize.
Post the link in Teams or Slack
Colleagues fill in their name and email and add a few wishes. Nobody needs an account, and everyone gets their own link by email to change their wishes later.
Set exclusions and draw
When everyone is in, keep couples apart if you like and click “Draw now”. Each colleague gets an email with the name they drew and a link to that person's wishes.
A message for Teams or Slack
Change what you like and post it in the team channel. Pin it, so people who were out that day still see it.
You get the sign-up link as soon as you create the draw. Fill in the date and the budget, put the link where it says [link], then copy the message.
Tips for the office draw
What usually comes up when a whole office draws names, and how to handle it.
Keep the budget low and fixed
Put one amount in the first message and stick to it. A small budget works better at work than a generous one: the new hire and the department head draw from the same hat, and nobody wants to be the one who spent twice as much.
Remote colleagues join with the same link
Decide early how their gifts travel. Either they get theirs on the next office day, or everyone orders online and has it delivered. A wish with a store link makes that easy for whoever draws them.
Close sign-ups in a large team
With 30 or more people, give a firm closing date and close sign-ups on the settings page once it passes, so nobody joins after you draw. One draw holds up to 100 people. A company with several locations is usually better off with one draw per site, because that's where the gifts get handed out.
Keep couples and desk neighbors apart
Colleagues who are a couple, or who sit next to each other all year, often prefer not to draw each other. Set that as an exclusion before you draw. Exclusions work both ways, so you only set them once.
Hand out all the gifts at once
The holiday lunch, Friday afternoon drinks or the last day before the break all work. Ask everyone to put a tag on their gift with the recipient's name, then put them all on one table.
Organize without taking part
Leave “I'm taking part too” unchecked and you stay out of the draw. You still see who signed up and can remove someone who joined by mistake. If someone loses their email after the draw, you can look up who they drew on the settings page.
Free extras for the office party
Both work without signing up.
Questions about the office Secret Santa
No. They open the link, fill in their name and email and they're in. Only you, as the organizer, need a free account.
At least 3 and up to 100 per draw. For a larger company, make one draw per team or location, each with its own link.
Yes. The draw, the sign-up link, the wishes and all the emails are free.
Each colleague sees only the name they drew. The full list isn't shown anywhere. As the organizer you can look up one person's match on the settings page, for example when someone deleted the email. Only open it when you need to.
No. Drawing closes the sign-up, and a draw can't be redone. To add someone later, start a new draw.
The same email address can only join once. If someone tries again, they get their own link sent again instead of a second spot.
Start the office Secret Santa
Create the draw, copy the message and post it in the team channel. The rest happens through the link.
Create the draw with a sign-up link